Editorial Guidelines

Bylines

All articles should include a brief (1-2 sentence) author biographical sketch at the end of the article, which includes the author's name, title, affiliation, address, and phone number. Photos of authors are never used. Association Executive does not pay authors for contributions.

Visuals

Authors are encouraged to submit photographs and charts, graphs, or other illustration that will help readers understand the process being described, though it does not guarantee that visuals will be used with the article. Email all JPGs or PDFS of all charts, graphs, and other artwork separately; do not incorporate them in the body of the article. Include caption material in a separate document. When identifying people in a photo, name from left to right.

Editorial procedures

All articles are reviewed for suitability. Accepted materials are then edited for grammar and to conform with Association Executive's editorial style. All attempts are made to preserve the author's writing style, however, Association Executive has the right to edit for style, clarity, and to fit space allotments, and to make final selection on headlines, subheads, and graphic treatment. Manuscript submission implies author agreement with NYSAE's Editorial Policies. Association Executive asks that you incorporate the following style rules in your article.

• When you refer to an association, corporation, or business for the first time, use its full name, followed by its acronym in parenthesis, for example: the New York Society of Association Executives (NYSAE).
• Capitalize titles only when they precede a person's name (President John Smith, CAE), but lowercase them when they follow the name (John Smith, CAE, president). Please verify the spelling of names and check that titles are complete and accurate.
• Use a person's full name and title in the first reference (John Smith CAE, president, New York Society of Association Executives). In subsequent references, use the last name only. Association Executive does not use titles such as Mr., Ms., Mrs., or Dr.
• The Certified Association Executive (CAE) is the designation Association Executive places after a name. Association Executive does not use academic degrees and other credentials after a name (for example, M.D., Ph.D., CPA) unless it is relevant to the article.
• Spell out the numbers one through nine; use numerals from 10 on. Use numerals for addresses and dates.
• Do not use footnotes. Include all reference materials in the actual body of the article.
• Include sidebars for pertinent facts or data that do not fit within the main body of the article.
• Include only one space after a period, question mark, or other punctuation.    

Copyright

Association Executive requires first serial rights for submitted articles. This means the author(s) grant Association Executive the right to publish the article for the first time. We also request permission for electronic distribution on NYSAE's web site, www.nysaenet.org.

Written permission to reprint articles published in Association Executive must be obtained in advance from NYSAE. Reprints should be used only for educational purposes, and must include a credit line clearly identifying the author and the issue of Association Executive in which the article originally appeared. All authors of Association Executive articles are permitted to use their respective works for educational purposes without reprint permission. This includes paper and electronic media.