Meet NY 2020 Host Table/Sponsorship Registration

When:  Feb 26, 2020 from 3:30 PM to 10:00 PM (ET)

Wednesday, February 26, 2020
New York Marriott Marquis

Host Prospectus

Welcome to the best hosted buyer opportunity in the Northeastern marketplace for those wishing to reach Association Executives, Meeting and Special Event planners.

Meet NY was designed by NYSAE in conjunction with a veteran group of suppliers who are responsible for selling their services to the Northeastern Association and Corporate Meeting Planning Community. We have partnered with our associate members to create this one of a kind client/customer showcase where qualified executives and planners are hosted complimentary to attend cutting edge industry education followed by a mini tradeshow/cocktail reception and a fabulous Broadway Show.

Host Fees:

Member Type

By October 1, 2019

After October 1, 2019

NYSAE Member

$3,975 per cocktail table

$4,275 per cocktail table


$4,275 per cocktail table

$4,675 per cocktail table

Benefits include:
  • One high round cocktail round table for literature and business cards during the Trade Show
  • 6 Registrations** which include:
    • Tickets to a Broadway show
    • Registrations for Meet NY’s Educational Component. *Please note that the content is not finalized and that you will receive an email with more information once the topic has been determined and speakers secured.*
    • 2+ hours of Trade Show floor networking
    • Pre and Post event attendee list
*NYSAE Membership
Not a member? Join now to get a discounted rate on membership as well as the member rate on your table.
  • $350 for associate membership (savings of 10%)
  • $675 for Tier 1 Organizational Members (15 or less employees, savings of $75)
  • $1000 for Tier 2 Organization Members (15 or more employees, savings of $200)

**Registration Policy
Hosts can use a maximum of 3 registrations for individuals from the company they represent for each table top purchased. The balance of the tickets must be used to invite qualified executives and/or meeting/event planners. For example:
  • 4 Meeting Planner/Executive guests and 2 host/exhibitors (Permitted)
  • 4 host/exhibitors and 2 Meeting Planner/Executive guests (Not permitted)
The goal of the event is to have more Meeting Planner/Executive guests in attendance.
Floor space at Meet NY is limited and our goal is to maximize the exposure and value that our exhibit sponsors and attendees receive. To do this we want to prioritize bringing meeting planners and high level executives over additional sponsor staff where possible.

February 26, 2020
3:30 – 5:00 p.m.            Educational Session (Marriott Marquis)
5:00 – 8:00 p.m.            Networking/Cocktails & Trade Show – (Marriott Marquis - Broadway Lounge)
8 p.m.                            Tina - The Tina Turner Musical – (Lunt-Fontanne Theater)

Tickets and Seating
New this year: NYSAE will be opening up a registration option for Qualified Buyers to increase the value and diversity of organizational buyers at Meet NY. Once you have committed to hosting a table top, NYSAE will contact you for the names of the individuals that will be representing your company as well as the clients you have invited and confirmed will attend. NYSAE will make every effort to seat your party together but cannot guarantee that this will happen due to seating configurations at the theater. All tickets will be handed out to each host/exhibitor contact on the night of February 26 at the New York Marriott Marquis.

Host Marketing
NYSAE will supply each confirmed host with invitations in mid January so you may personally begin to invite your clients to attend Meet NY. Invitations will be emailed in PDF format.

Additional Sponsorship Opportunities

Silver Screen Video - $3,000
Your video showcasing your services and products will play on a monitor, with sound, in a high traffic location running in a continuous loop. This is an additional way for you to get your message across to our entire attendee base of decision makers and influencers throughout the event.

Lanyards - $3,000
Want to see your company logo on every attendee? The lanyard sponsorship is for you. Lanyards attach to the name badge and are visible for the duration of the event.

Buffet - $2,000
Sponsor this option and get your logo placed on buffet tables during the packed Trade Show/Networking Reception. A cost-effective and high-impact option, your company’s brand is sure to be seen by all in attendance.

Floor Decals - $2,000
To help attendees find their way to your table, sponsor these 3’ x 3’ decals on the floor. Decals will include your logo and table number.

Pre- or Post- Show Email Blast - $1,000 (limited to 3 sponsors each)
Include your logo and message in an email that goes out to attendees either prior to or after the event. Messages will be consolidated into a single newsletter style email to all registered attendees.

Passport Logo - $300 (limited to 10)
Include your logo on a printed passport that will encourage all registrants to visit your table in order to win a TBD prize (provided by NYSAE).

Don’t see what you’re looking for? We will work with you to help maximize your company’s marketing goals. Year-round opportunities are available as a customized package.

Contact Madhuri Carson,, +1-847-686-2362 for more information.

Room Block
NYSAE has arranged a block of rooms at the New York Marriott Marquis for the night of February 26, 2020. The room rate is $259 single/double plus applicable taxes. The cutoff date is February 3, 2020. To reserve a room in the block please contact Marriott Reservations at 800-843-4898 or 212-398-1900 and reference “NYSAE” to receive the discounted rate.

Application and Host Contract
Complete the enclosed application and contract before September 27, 2019 to take advantage of the early registration rate. Contracts will be accepted on a first come first served basis.
With only 60 tables available, we are expecting a quick sell out so submit your contract now.

Don’t miss this 5 ½ hour opportunity with your clients and prospective clients at “MEET NY”.

About the Show
tina turner
 From humble beginnings in Nutbush, Tennessee, to her transformation into the global Queen of Rock 'n' Roll, Tina Turner didn't just break the rules, she rewrote them. This new hit stage musical, presented in association with Tina Turner herself, reveals the untold story of a woman who dared to defy the bounds of her age, gender and race.

For questions or to secure a table or sponsorship contact: Madh Carson, NYSAE Sponsorship and Exhibits Manager,
+1-847-686-2362 or


1535 Broadway, New York, NY 10036
New York, NY 10036